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[Notes] Formatting cross-reference figures in Word

Last updated Dec 16, 2019

When working with cross-references, you might need different formats. I was looking for only number, what that means is that I wanted the text to be something like “… is shown in Fig. 1 …” but Word’s MacOS cross-reference has some limitations in its UI, it doesn’t have a “only number” option under “Insert reference to:”, so I went online looking for a solution and to my surprise, Word has a very handy key combination “Alt + F9”

# F9

Updates or calculates selected field

# Alt + F9

Toggle all fields in the document

# The fix

Once you see the field text, you can add \# 0 to the field:

1
{ REF _Ref121212121 \# 0}

This will display only numbers instead of label AND number

Also, add \* Charformat so stays in the same format as the text surrounding it.

# Before

1
"... is shown in Fig. FIGURE 1 ..."

# After

1
"... is shown in Fig. 1 ..."

# References

Source: Combine Cross-references
Source: Formatting Cross-refrences